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To protect against cyberattacks, data breaches and legal liability it is crucial that businesses keep their confidential information secure. In this article, we will look at the best practices and effective methods to store confidential data securely.
Confidential data comprises names, addresses and contact details (staff members clients, patients, pupils, etc.) as well as other sensitive and personal business information. It also contains information on intellectual property, inventions and patents.
A solid system of confidentiality between a business and its employees (or contractors and professionals) creates trust and encourages trusting relationships based on mutual respect. It also safeguards the credibility of a business’s reputation.
Encrypting digital files can help protect private information from being read or used by other people without permission. Also, password protections could keep hackers from accessing sensitive information. Furthermore, multi-factor authentication is an excellent way to increase security by requiring that users prove their identity by using more than just a password. It’s a good idea to regularly review who is allowed to access your systems and revoke access as soon as it’s no long needed.
Lastly, physical documents need to be kept in a secure space, with locks on doors and filing cabinets to limit access. When disposing of documents on paper, it’s essential to shred the material and put it in a safe bin.
Also, if using an online file transfer service to share confidential information with other parties, then ensure that the service is secure. For instance, Filex allows you to add recipients to your upload list and when the file is ready for sending, it will be encrypted automatically on our servers.