Board Meeting Details
Some boards have an agenda structure they adhere to simply because that’s what they’ve always done. This can be an unnecessary waste of time. While the format of board meetings isn’t a sacred cow There are some important elements to take into consideration to ensure productive discussions.
Getting the correct information in front of your board members before the meeting is essential to a successful meeting. This usually means sending your board members a complete agenda far in advance, so they can familiarize themselves the issues to be discussed. This will ensure that they arrive ready to engage in an intelligent discussion at the time of the meeting, instead of trying to catch-up while an update is being made.
This is also a good time to send board member bios and relevant documents such as organizational policies, bylaws and annual budgets in advance of. This will allow your board members be well-prepared to discuss these issues and will also help save time during the meeting because your attendees won’t have to spend time reading through documents that could be discussed during other agenda items on the agenda.
It is essential that all items on the agenda are addressed during the meeting. Tangential discussions can take up much more time during meetings, and if a topic isn’t addressed, it could affect the company. The board must also approve the draft minutes. This is important to ensure that there is no misrepresentation of the actual event as it’s being written, especially if this is an unapproved draft from someone who attended the meeting.
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